Legal Reporting

Charitable Contributions & Gifts/Travel/Entertainment

If you are making a donation or receiving/giving gifts, travel or entertainment AND the transaction meets the criteria below, please complete the applicable form.

The forms can be downloaded below and can also be found in the Compliance\Charitable Contribution and GTE Forms folder on the K Drive.

Donations

  • If made with cash or cash equivalent, any amount must be declared
  • If it is a charitable gift valued over $500
  • Sponsorships DO NOT require declaration

Gifts, Travel and Entertainment

  • Gifts of any cash or cash equivalent (gift cards, checks etc.) any amount must be declared.
  • Gift Freestate is providing is valued over $500
  • Gift Freestate is receiving is valued over $200
  • Entertainment worth $500/person (sporting events, concerts etc.)

Transactions that do not require declaration

  • Courtesy Beverages
  • Meals for meetings
  • Gifts given with the company logo on them
  • Cab/Uber Fare

If you are unsure whether or not a transaction should be declared, please feel free to reach out to Colin Ault or Mimi Tanaka.

For any of these transactions, please save your receipt or other related documentation and submit to Colin Ault.

Colin Ault cault@freestateelectric.com or (301) 571-0134

Mimi Tanaka mimi.tanaka@freestateelectric.com or (301) 768-0477

Download Forms

Gift, Travel and Entertainment Form
Charitable Donation Form